Executive Assistant
Company: ISN
Location: Lakeland
Posted on: June 24, 2022
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Job Description:
Integrated Supply Network, a private equity owned company, is
North America's largest automotive tool, equipment, and supplies
distributor. Over the course of 35 years, we have developed the
core competency of keeping things simple and making work easy for
our customers. Sophisticated logistics, strategically placed
warehouses and a technology base entrenched in unique systems is
what makes us successful. Our foundation is an extraordinary team
of people who are dedicated to product and distribution excellence
and, most importantly, growing our customers business. We live our
values of outstanding people/teaming, customer service and
operational excellence every day. We maintain an intellectually and
technically challenging environment with an entrepreneurial spirit.
Every day we bring a strong sense of urgency and commitment to
continue to grow the business and meet aggressive delivery
goals.
Position Overview
The role of the Executive Assistant (EA) at ISN is to provide
high-level support consisting of administrative tasks,
project-related work, and office responsibilities. This role
directly supports the CEO and Executive Leadership team and is
responsible for office management.
The Executive Assistant will contribute to the company's success by
providing highly complex administrative support to the executive
team. This role is responsible for the daily and ongoing executive
team administrative support that supports the Company's business
initiatives and objectives. This position is the primary point of
contact for internal and external stakeholders on all matters
pertaining to the executive team. Partners with the executive team
to stay current on business needs and supports organizational
communication and internal collateral to advance strategic business
priorities. Serves as a liaison to leadership team members;
organizes and coordinates executive outreach and external relations
efforts; and oversees special projects.
Responsibilities
* Provides administrative support of a highly complex and
responsible nature to the executive. Manages the executives'
workflow and priorities by knowing their real priorities, managing
their schedules, anticipating steps ahead and keeping them focused
on the most important projects.
* Agile mindset - comfortable with change and successfully manages
competing priorities.
* Acts as an extension of the executive in the operation of daily
affairs of the executive's and teams functional support areas of
the business.
* Completes projects and special assignments by establishing
objectives, determining priorities, managing time, gaining
cooperation of others, monitoring progress, problem-solving and
making adjustments to plans.
* Create strategic communications and visuals that translate
business strategy into meaningful and clearly understood materials
for internal purposes.
* Communicates with the general staff on the executive's behalf and
coordinates logistics with high-level meetings both internally and
externally, to include Board meetings.
* Responds to internal and external contacts regarding the
executive or the company's operations.
* Prepares for and follows up on internal and external meetings.
When needed, participates directly in meetings and conducts follow
up on the executive's behalf.
* Applies the utmost discretion given exposure to the most
sensitive company information.
* Reflects the executive's style and company culture when carrying
out activities.
* Schedules meetings and manages the executive's calendar.
* Researches, prioritizes, and follows up on incoming issues and
concerns addressed to the executive, including those of a sensitive
or confidential nature. Determines appropriate course of action,
referral, or response.
* Maintains a high level of service even when directing inquiries
away from the executive to help better manage their calendar and
activities.
* Prepares and researches presentations, emails, announcements and
other correspondence and reflects the executive's style and
professionalism when doing so.
* Arranges corporate travel and meetings by developing itineraries
and agendas, booking transportation, arranging lodging and meeting
accommodations.
* Answers telephone calls, email requests and written
correspondence. Maintains timely expense reporting for Executive
Team.
* Manages all HQ related needs to include ordering supplies,
coordinating on-site service providers such as cleaners, process
mail and other office-specific tasks.
Education/Experience
* 10+ years experience supporting corporate upper-level managers
and/or executives.
* Bachelors Degree preferred
* Project Management skills a plus
Qualifications
* Superior organizational skills and detail orientation.
* Assertive team player who collaborates well within a team.
* Excellent oral, written communication and presentation skills.
Ability to draft, proofread and edit documents for spelling,
grammar, and punctuation.
* Demonstrates highest level of maturity, professionalism and
judgment.
* Ability to operate a personal computer using MS Office, including
mastery of Outlook, Word, Excel, and PowerPoint.
* Ability to organize and schedule meetings/events including:
planning logistics, creating and dispersing agendas, minutes, and
notes to attendees, obtaining additional resources required, and
location planning as required.
* Ability to manage an executive's calendar and make travel
arrangements.
* Ability to use discretion when dealing with information of a
sensitive or confidential nature.
* Uses business knowledge, innovative thinking, and sound judgment
in the solution of problems or the pursuit of business
opportunities.
* Consolidates information from various sources including feedback
from others to reach sound decisions.
* Executes effectively by using resources efficiently, meeting
deadlines, and keeping others informed of work plans and progress
toward goals.
Keywords: ISN, Lakeland , Executive Assistant, Other , Lakeland, Florida
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