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Executive Assistant

Company: Metrc LLC
Location: Lakeland
Posted on: June 23, 2022

Job Description:

ABOUT US:We are a high-growth technology company helping cannabis regulators govern their industry's supply chain. We provide the system and tags that track products from seed to sale - and everything in between harvest, manufacture, testing, and transportation. We work with regulators to help monitor the industry, make sense of the vast amount of data in our system, and ensure public safety through product tracing and investigation support. Our goal is to make the legal cannabis industry safer and more transparent for everyone. ABOUT YOU:You are a self-starter who isn't afraid to be heard. We want you to be confident in your skills, and to be "the face" of our executive team. To be successful in this position, you will need to have excellent multitasking and time management skills. Qualified candidates should also be familiar with the full Microsoft Office suite and have the ability to work quickly under pressure. The Executive Assistant acts as the point of contact between the executives and internal or external colleagues. They organize and book meetings, make travel arrangements and handle correspondence directed to the executive team. They also produce reports and presentations and maintain databases and files.KEY RESPONSIBILITIESCore duties and responsibilities include the following. Other duties may be assigned.Live Metrc's Core Values - Every day and all the time.Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalfMaintaining comprehensive and accurate corporate records, documents, and reportsPerforming minor accounting and bookkeeping dutiesOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessaryAnswering incoming phone calls in a polite and professional manner and accurately taking messagesWelcoming visitors and identifying the purpose of their visit before directing them to the appropriate departmentManaging the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive mattersCoordinating travel arrangements (both domestic and international) and creating trip itinerariesUsing various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projectsPerforms other duties as assigned.

QUALIFICATIONS- KNOWLEDGE, SKILLS, & ABILITIES2-3 years of experience as an administrative assistant or office manager is preferred.Excellent time management and ability to meet deadlinesExcellent verbal and written communication skillsWell-developed organizational skills and ability to multitask Problem-solving and decision-making skillsAbility to act as gatekeeper and escalate relevant information to executives as neededSkilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).Ability to work effectively with minimal supervisionStrong interpersonal skillsAbility to display a high level of professionalism and confidentialityExceptional attention to detailFamiliarity with Microsoft Office Suite and other scheduling, bookkeeping, and project management software can also be beneficial. One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.PHYSICAL DEMANDS AND WORK ENVIRONMENT-- In-office position -- Frequently required to sit -- Frequently required to talk or hear -- Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard and mouse. Prolonged periods sitting at a desk and working on a computer. -- Must be able to lift up to 15 pounds at times. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Metrc is an Equal Opportunity Employer, and all qualified applicants and team members will be considered for employment and advancement without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, marital status, disability, genetic information, military or veteran status or any other characteristic protected by federal, state or local law. PM22 PI179028940

Keywords: Metrc LLC, Lakeland , Executive Assistant, Other , Lakeland, Florida

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