Executive Assistant to President and CEO

Company: The Ruthvens
Location: Lakeland
Posted on: August 2, 2022

Job Description:

Job Description The Ruthvens are currently looking to fill the position of Executive Assistant to the President and CEO. We have 65 years of leadership building, owning, and managing over 90 buildings with over 4 million square feet of warehouse space in Lakeland, FL. The Ruthvens are a dynamic, family-run company and this is a key position to support the continued growth and success of the business. Candidates for this role must be detail oriented and highly organized. Someone who enjoys working on a team and is flexible to take on additional tasks and responsibilities. Additionally, the candidate must have excellent communication skills, a positive attitude, work well on a team and be polite and courteous, while speaking with customers. Primary Duties Executive Support to the President and CEO Primary point of contact for the President and CEO Coordinate executive communications, including taking calls and responding to emails Schedule meetings and appointments, manage calendar and travel itineraries Proactively manage the executives' time and communication with tenants and key partners Maintain an organized filing system of paper and electronic documents Leasing Support Handle lease preparation and amendment activity for the President and CEO Prepare new leases for prospective tenants; requires timely work with strong attention to detail Assist with updating of the company---s electronic property management system with lease and tenant information Additional duties Back-up for receptionist, including sharing in select office administrative duties Assist Property Manager and Lease Administrator with lease processing and property management duties as needed Assist the team with reports and periodic projects Necessary Skills / Qualifications 3 years of experience Strong written and verbal communication Exceptional attention to detail and organizational skills Experience managing and prioritizing multiple tasks in a fast-paced environment Self-motivator Proficiency of Microsoft Word, Excel and PowerPoint Proficiency with Apple iPad and iPhone Experience scheduling appointments and updating calendars (Microsoft Outlook) Professional business demeanor Strong interpersonal skills within the office and with customers Preferred Skills Exposure or experience with real estate and property management industry Experience with SalesForce or similar CRM Job benefits include: Company paid employee---s health, dental, life and long-term disability insurance, access to plans for spouses and family IRA plan with employer match Paid Time Off beginning after 90 days Paid Holidays Working in a friendly, multi-generational firm located on beautiful Lake Morton For more information on our company, please visit our website at Ruthvens.com. Company Description The Ruthvens have 65 years of leadership building, owning, and managing over 90 buildings with over 4 million square feet of warehouse space in Lakeland, FL. We are a dynamic, family-run company and this is a key position to support the continued growth and success of the business.

Keywords: The Ruthvens, Lakeland , Executive Assistant to President and CEO, Executive , Lakeland, Florida