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Quality Assurance and Accounting Specialist, Student Financial Services

Company: Polk State College
Location: Winter Haven
Posted on: March 16, 2023

Job Description:

Job Description

At Polk State, our amazing faculty and staff create an inspiring workplace. This Accounting Specialist position provides an excellent opportunity within the College's Financial Services department. We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State.

Works under the direction of the Director of Quality Assurance and Compliance, The Quality Assurance and Accounting Specialist supports and assists in fostering and monitoring compliance with applicable federal and state laws and regulations, other legal obligations, and institutional policies and procedures governing the administration of the principal functions within Student Financial Services.
The Quality Assurance and Compliance Specialist will help to ensure that applicable policies and procedures within the office are fully documented and adhered to.


  • Responsible for Return of Title IV Calculations (R2T4) on COD, NSLDS, and ERP system.
  • Stay abreast of regulatory changes and standards, and interprets applicability of changes.
  • Assist with various administrative compliance tasks as needed.
  • Assist with discrepancies resolution between financial aid, credit, and collections and finance as it relates to R2T4.
  • Assist with reconciliation of federal and state reports.
  • Maintain an effective file and store system on SharePoint for R2T4 records.
  • Communicate with students and staff concerning award adjustments.
  • Create/modify R2T4 reports as needed.
  • Perform special projects and assist with other duties as assigned by the Executive Director or Director of Quality Assurance and compliance.

  • Required Skills

    • Experience with Microsoft Office suite type products including Excel and WORD.
    • Excellent organizational skills, with special attention to details. Must be able to multi-task.
    • Good oral and written communications skills and the ability to establish effective rapport with students, internal and external customers.
    • Proficient with spreadsheets and databases.
    • Ability to maintain confidential information.
    • Ability to work independently on broader assignments with the responsibility for the planning of work.
    • Ability to research records and procedures independently.
    • Exceptional customer service skills.

      Required Education:
      Graduation from a standard high school (or equivalent diploma)

      Preferred Education:

      Associate degree or Bachelor's degree preferred.

      Required Experience

      Two (2) years of student financial aid or related experience required.

      We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

      Important Information:

      • Application Requirements: A completed online application consists of:

        • Resume/CV
        • Polk State electronic job application (eApp) with all sections fully completed

          Submissions that do not include all required information will not be considered.

          • Background Screening: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

            • Staff Transcripts: For career positions (C10-C18), an undergraduate degree is not required. However, please note that education will be verified for all stated degrees. Submission of official transcripts for all stated degrees will be required as a condition of employment, following receipt of job offer.

              • Veterans' Preference: Eligible applicants must use the to apply for Veterans' Preference for positions in qualifying categories (Career and Protech positions levels P12 - P16). All required documentation (Polk State Veteran's Preference Form, DD-214, and any other required documentation) must be submitted with the completed application for consideration.

                • As a general rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

                  • Relocation: Polk State College does NOT provide relocation assistance for this position.

                    This position will close by 8:00 AM on Monday, March 20,2023.

                    If you need further assistance with your application, please contact the Recruiting Team at .

                    If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

                    Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns, please contact: Lonnie Thompson, Chief Diversity Officer, Title IX Coordinator, Equity, Diversity, and Inclusion; 999 Avenue H, NE; Winter Haven, FL 33881; Office: WAD 227; 863.2 97.1000 Ext. 5378;
                    Polk State College is a drug-free workplace and participates in E-Verify.

                    Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail with the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.

                    Company Location

                    Winter Haven Campus

                    Salary Type


Keywords: Polk State College, Lakeland , Quality Assurance and Accounting Specialist, Student Financial Services, Accounting, Auditing , Winter Haven, Florida

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